Sustainability Managers for Schools C.I.C. (“SMS”) Privacy Notice
This Privacy Notice sets out the ways in which we collect and use your personal data and explains what rights you have to access or change your personal data.
Contact details
You can contact us to discuss any aspect of this Privacy Notice at the following address:
Name: Sustainability Managers for Schools C.I.C.
E-mail: info@sustainabilitymanagersforschools.org
Organisational aims
SMS is a community interest company set-up to revolutionise sustainability in UK schools. SMS will provide schools with a sponsored Sustainability Manager to help under-resourced schools progress to net zero and pupils to learn green skills. These new Sustainability Manager roles will create brand-new family-friendly green jobs in local communities. We collect and hold information in connection with these aims, as described in more detail below.
Generally, we aim to collect only the minimum of personal data that is necessary, and only store such data for as long as it is needed to meet our aims.
The type of personal information we collect
We currently collect and process the following information:
- Name and contact details
- Any other information that you have voluntarily exchanged with us, when contacting us by email, or via the telephone.
- Photographs of events and partner organisation activities (used with consent).
How we obtain your personal information and why we have it
Most of the personal data we process is provided to us directly by you for, one or more of the following reasons:
Our register of interested parties
To operate our register we store name, email address and regional location information. In some cases we also store information relating to partner organisations including staff names, positions, address and organisational profile details.
Our website
You may provide us with your personal data, such as name and contact information, when you email via our website. Our website is hosted by WordPress, which is owned by Automattic Inc, of 60 29th Street #343 San Fransisco, CA, 94110, USA. Any data provided in this way is processed according to WordPress’ Privacy Policy available here: https://wordpress.com.about
When we promote SMS and partner organisation activities on our website, we may publish personal data, such as the contact information of the organiser. We only do this where we have obtained consent from the organiser, or where the contact information has already been made available by the organiser. Photographs of images of people involved with SMS or partner organisation activities are used on the website with consent.
Our list of partners
We maintain a contact list of names and associated contact information for partners and potential partners engaged in activities that promote sustainability. This information is usually in the public domain already, or has been provided to us by the partner with the express purpose of allowing us to contact them. The only information stored in the contact list is name, related organisation, email address and telephone number information. The contact list is password protected and access is limited to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
Deletion of data
In the event of the SMS board deciding to dissolve the organisation, all data on our Website and shared workspace will be deleted and the account closed. This will take place within the six months following notice of such intention to all subscribers and contacts.
Legal basis
Under the UK General Data Protection Regulation (UK GDPR), the legal bases we rely on for holding and collecting your personal data information a) your consent, and b) our legitimate interest. If you would like to withdraw consent and request that we delete the information we hold about you, you can contact us at the contact details above.
Your data protection rights
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
- You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at Sustainability Managers for Schools C.I.C., 66 High Street, Lewes, East Sussex, BN7 1XG, info@sustainabilitymanagersforschools.org if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at: Sustainability Managers for Schools C.I.C., 66 High Street
Lewes, East Sussex, BN7 1XG, info@sustainabilitymanagersforschools.org .
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address is:
Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Sustainability Managers for Schools (SMS) 